Trinity School, a coeducational, K-12 institution located on the Upper West Side of Manhattan, seeks an Administrative Assistant in the Nursing Office, beginning March 1, 2017. 

The Trinity Nursing Office Administrative Assistant is a 20-hour per week part-time position assisting the Nursing Staff to manage, gather, and complete various documents, reports and data as well as communicate with both Trinity community members and business/medical staff outside Trinity regarding clerical requirements. Initially, the position may require more hours per week to assist the Nursing Staff with the transition of electronic student health record systems (from CareFlow to Magnus) which is scheduled to take place at the end of March 2017.  The Administrative Assistant reports to the Head Nurse.

Qualifications:

• Professional experience with computers and data systems
• Ability to work in a dynamic atmosphere where there are various situational changes throughout the day
• Proficient interpersonal and organizational skills
• Willing to work with independence and flexibility
• First Aid and CPR certification (Trinity can provide training)

Responsibilities under supervision include:

1. Ensure timely submission of student health information: physical exam forms, allergy and asthma action forms, athletic interval forms and parent online information and others where needed;
2. Contact parents, guardians, and medical personnel to gather required medical information for record completion;
3. Enter and update immunization data as well as other information into student electronic health records (Magnus);
4. Create appropriate groups, trackers, and e-mail reminders in the student health record system (Magnus);
5. File hard copies of student health records, medical notes, injury reports, and other reports as needed;
6. Assist with maintenance and inventory of medical and stationary supplies and medications.