Trinity School, a coeducational, K-12 institution located on the Upper West of Manhattan, seeks an Administrative Assistant to the Associate Head of School for Advancement beginning September 2016.
 
Essential Duties: 

• Maintain the Associate Head’s schedule and the department calendar, coordinating with divisional and administrative offices and the School’s online calendars as necessary.
• Manage the Associate Head’s correspondence; prepare and proofread letters and reports.
• Provide administrative support for the Board of Trustees:  schedule and arrange Board and committee meetings; prepare and distribute meeting notices, agendas, and minutes; maintain and update trustee and committee lists, mail and call lists, email distribution lists.
• Assist with maintenance and updating of Raiser’s Edge database.
• Assist with donor research and trend analysis; prepare reports for the Associate Head, Head of School, and others.
• Provide administrative support for the Director of Development, Director of Alumni Relations, and Director of Special Events as assigned by the Associate Head.
• Coordinate travel arrangements.
• Manage department budgets, tracking expenses and preparing monthly budget/expense reports.
• Coordinate scheduling of Parents’ Association meetings and events with divisional and administrative offices and maintain these events on the School’s online calendars.
• Receive visitors, screen and route telephone calls; route and prioritize mail; respond to general inquiries;
• Create and maintain department, donor, and project files.
• Order and maintain office supplies and equipment.
• Other duties as assigned by the Associate Head

Personal characteristics necessary for the position include high energy and enthusiasm for school life, highest level of confidentiality at all times, great organizational skills, sophisticated technology skills and data base knowledge, warmth and sense of humor, collaborative nature, patience and persistence, and excellent communication skills.
 
An Equal Opportunity Employer, Trinity School seeks candidates who will add to the diversity of our school community.